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Case Studies
Real-world examples of how we help teams stay compliant without turning fit testing into a project that steals your week. The common thread: smooth onsite execution + audit-ready records afterward.
Hospitals & Healthcare
Situation
A hospital needed N95 fit testing across multiple departments while keeping patient care fully staffed. The operational constraint wasn't the testing itself—it was coordinating schedules at scale without creating no-shows, overtime, or coverage gaps.
What we did
- Set up a custom online scheduling workflow with automatic reminders to reduce missed appointments.
- Coordinated onsite testing in department blocks to keep coverage intact.
- Standardized documentation across units so records were consistent and easy to file.
What they got
- A fit testing day that felt organized rather than chaotic.
- A complete digital roster with who tested, what they passed on, and expiration dates.
- PDF fit test records ready for compliance files and onboarding packets.
Long-Term Care
Situation
A long-term care operator needed fit testing completed quickly with minimal resident disruption—and inherited messy, incomplete documentation from a prior vendor.
What we did
- Cleaned up the prior vendor's records and rebuilt a roster management could rely on.
- Designed testing blocks around shift changes and med passes to keep routines stable.
- Kept the workflow moving while staying patient and respectful with every participant.
What they got
- Audit-ready documentation without the "where is that spreadsheet?" scramble.
- A repeatable annual cadence, plus an off-cycle process for new hires.
- Less disruption than clinic-based testing.
“We used to dread fit testing week. Now it just... happens. The scheduling alone saved us hours of back-and-forth.”
Karen M.
Infection Prevention Manager · Healthcare
Construction
Situation
A construction team needed fit testing across multiple trades without losing a full day to clinic visits—while crews and job sites changed frequently.
What we did
- Coordinated onsite testing around toolbox talks and start-of-shift windows.
- Fit tested against the respirator models actually used on-site, keeping protocols consistent.
- Delivered documentation safety managers could produce immediately during inspections.
What they got
- Jobsite-ready compliance with minimal downtime.
- Cleaner records and fewer retests as crews rotated.
- A straightforward annual cadence plus an off-cycle playbook.
Manufacturing
Situation
A manufacturer needed fit testing across multiple shifts without interrupting production flow. Like most operations teams, they were balancing compliance needs against throughput.
What we did
- Scheduled by department and shift to protect production.
- Used online scheduling + reminders to reduce missed appointments and coordination overhead.
- Delivered consistent rosters and PDFs so records didn't become a manual spreadsheet project.
What they got
- Fit testing completed with minimal production disruption.
- Audit-ready records that are easy to retrieve.
- A repeatable approach for annual refresh and ongoing onboarding.
“They worked around our production schedule instead of the other way around. Zero disruption to the floor.”
Derek T.
EHS Manager · Manufacturing
Auto Body / Paint
Situation
An auto body operation was asked by their insurance carrier to formalize respiratory protection practices and documentation. They needed compliance handled professionally—without slowing the shop or creating confusion around respirator requirements.
What we did
- Helped stand up a practical, maintainable workflow for respiratory protection documentation.
- Coordinated onsite fit testing around booth schedules and shop flow.
- Reduced friction by standardizing models/sizes where practical (without forcing a one-size-fits-all approach).
- Delivered records in a clean, consistent format for filing and retrieval.
What they got
- A program that was easier to maintain than to "rebuild every year."
- Faster fit testing days and fewer retests.
- Inspection-ready documentation and PDF fit test records for their files.
“Our insurance carrier asked us to get compliant. These guys made it simple and didn't talk down to us. We actually understand our program now.”
Mike R.
Shop Owner · Auto Body & Paint
Government
Situation
During COVID-era supply constraints, a large public-sector healthcare system needed to move fast: their usual respirator models weren't available, so staff needed to be fit tested on new respirators ASAP across multiple locations.
What we did
- Built an accelerated testing plan matched to operational reality and urgency.
- Deployed multiple fit testers onsite to increase throughput and prevent bottlenecks.
- Coordinated scheduling across sites and departments to keep essential services covered.
- Delivered consolidated rosters in a format the compliance team could manage.
What they got
- A rapid transition to new respirators without a logistical crisis.
- A consolidated digital roster across sites, plus PDF fit test records for compliance files.
- A scalable process that worked under pressure—because there wasn't time for trial-and-error.
“We needed to switch respirator models across multiple sites overnight. They built a plan and executed it without a single missed shift.”
Patricia L.
Compliance Coordinator · Government
Fire & First Responders
Situation
A first responder organization needed fit testing that respected shift schedules and readiness requirements—without pulling too many personnel off duty at once.
What we did
- Coordinated around duty cycles and staffing constraints.
- Kept the workflow tight and predictable, while still taking time to answer questions.
- Delivered clean records and a simple annual refresh plan.
What they got
- Minimal disruption to readiness.
- Clear documentation for compliance and internal tracking.
- A repeatable approach with off-cycle capacity when staffing changes occur.
Maintenance & Facilities
Situation
A facilities team needed compliance across varied tasks and didn't want respirator requirements to become a recurring headache that never quite gets finished.
What we did
- Fit tested onsite and coordinated with team leads to match work schedules.
- Built a simple cadence for annual refresh and a clean approach for new hires.
- Delivered rosters and PDFs that didn't get lost in email threads.
What they got
- Compliance without stealing hours from critical maintenance work.
- Audit-ready fit test PDFs and expiration tracking.
- Less friction when roles and staffing change mid-year.
“The records are clean, organized, and I can pull them in thirty seconds. That used to take me half a day before an audit.”
James W.
Safety Director · Facilities Management
Pest Control
Situation
A pest control company needed fit testing for technicians across routes and changing schedules—while protecting billable time and avoiding missed appointments.
What we did
- Scheduled onsite blocks that matched dispatch reality.
- Used reminders to reduce no-shows and simplify coordination.
- Delivered consistent documentation that's easy to produce during audits or client requests.
What they got
- Less downtime for route work.
- Clean documentation and predictable renewals.
- A process that scales smoothly as technicians are onboarded.
Home Healthcare
Situation
A home healthcare organization needed N95 compliance in a distributed environment where schedules are dynamic and teams aren't all in one place at once.
What we did
- Coordinated cohort testing where possible, and built an off-cycle workflow for continuous onboarding.
- Standardized documentation so managers didn't have to reconcile multiple formats.
- Delivered rosters and PDFs that are easy to store and retrieve.
What they got
- Predictable compliance without constant clinic trips.
- Audit-ready documentation without chaos.
- A workflow that adapts to staffing changes and new assignments.
“Our field nurses are everywhere. They figured out a way to get everyone tested without pulling people off assignments.”
Linda S.
Clinical Director · Home Healthcare
Staffing Agencies
Situation
During a labor disruption/strike, a staffing agency needed to fit test a large temporary workforce quickly so essential facilities could keep operating. The timeline was tight, and staffing numbers shifted day to day.
What we did
- Spun up scheduling quickly using our online tool + reminders to keep throughput high.
- Tested onsite in efficient blocks and stayed flexible as headcount changed.
- Delivered rosters and PDFs in a format that could be handed off to multiple client sites.
What they got
- Temporary workforce cleared and documented quickly.
- Less operational disruption for end clients under pressure.
- A repeatable "surge" playbook for future spikes in demand.
Warehousing & Logistics
Situation
A logistics operation was facing an OSHA audit and needed help fast. The immediate risk wasn't theoretical—they needed to close documentation gaps and complete fit testing quickly to avoid an avoidable fine and the operational disruption that comes with follow-up visits.
What we did
- Triaged current records and identified the highest-impact gaps first.
- Scheduled onsite fit testing by shift and work group to keep throughput steady.
- Delivered clean rosters and PDF fit test records in a format that was easy to retrieve and defend.
What they got
- A cleaner, audit-ready compliance posture—without pausing operations.
- Documentation that reduced "paper chasing" during the audit window.
- A sustainable cadence for annual refresh and ongoing onboarding.
“We had a surge of temps and a tight deadline. They showed up, stayed flexible, and got everyone cleared without drama.”
Carlos D.
Operations Lead · Staffing
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